Meaning
Voluntary dispute resolution process involves an independent third party who assists contracting parties in reaching a mutually acceptable settlement of their grievances. An external conciliation is distinct from arbitration in that the appointed neutral has no power to impose a binding decision on the disputing entities. This approach relies on the conciliator drafting a non-binding recommendation that the parties are free to accept or reject.
Neutral Recommendation
The initiation of this intervention depends on a written agreement by both parties to submit their dispute to a qualified expert. During the process of external conciliation, the neutral reviews written submissions and meets with each party separately to understand their commercial concerns. After analyzing the technical and financial aspects of the case, the conciliator proposes a formal settlement plan.
The parties must respond to this proposal within a defined timeframe, usually thirty days, either adopting it or using it as a basis for further negotiation.
Procedural Framework
Procedural rules chosen by the parties govern the operations of this dispute mechanism. Throughout the phase of external conciliation, all communications and proposals remain strictly confidential and cannot be used in future litigation. This protective shield encourages open dialogue, as neither party fears that a concession made during these sessions will hurt their legal position later.
Final Closure
A successful process terminates in the drafting and execution of a settlement agreement. Once signed, this document acquires the same binding status as any other commercial contract, preventing the parties from reopen the settled issue.